Ensure accurate and timely
maintenance of employer coverage information. Provide internal and external training
on employer coverage documentation and processing.
Responsibilities
Employer coverage:
Review documents and electronic transactions received from insurers reporting workers'
compensation insurance coverage for employers operating in Oregon. Data enter coverage
information, including extraterritorial agreements, into the employer data system (EDS). Quality assurance: Resolve discrepancies to ensure integrity of the EDS and
its associated coverage filings. Ensure proper "risk" relationship of employers
and insurers is identified and maintained on the data system. Business identification: Ensure the business identification numbers (BIN), which
identify employers for a combined tax collection process are recorded against the appropriate
employers.
Functions
Six
employer coverage specialists identify the correct employing entity. They review electronically
reported workers' compensation coverage for employers operating in Oregon. By comparing
to EDS they ensure data is placed on appropriate employer record. They also data enter
paper reported guaranty contracts, employer leasing information, and other employer coverage
documents. Notarized affidavits of coverage for legal proceedings are prepared when requested.
Automated notices of compliance posters are sent to employers when their Oregon coverage
is registered by unit staff.
The business identification team locates or assigns business identification numbers and
verifies existing numbers by researching workers' compensation, corporation, employment,
and revenue records. They complete or correct information by clearing duplication and
other discrepancies. If the employer's only tax liability is for workers' compensation
assessment, the team registers the employer into the Department of Revenue's data system
so the assessment can be properly distributed to the Department of Consumer and Business
Services, Workers' Compensation Division.
The quality assurance employer control specialist resolves discrepancies in EDS, coverage
documents and electronic transactions submitted by insurers, and information from employers
by requesting clarification via phone and mail. The specialist confirms that decisions
to issue pending coverage letters or to return guaranty contracts have been made appropriately.
The specialist provides informal training to insurers regarding proper completion of
forms for compliance with coverage reporting requirements.
The Coverage Unit consists of a supervisor and 10 staff. In addition to the management
of unit personnel and activities, the unit supervisor serves as the division's data steward
for EDS to manage the division's electronic data system. Supervisor provides technical
support to other areas of WCD through information sharing meetings and committee participation.
For
more information contact:
Operations
Section : 503-947-7810
FAX: 503-947-7630
If you have questions about this webpage, please contact Kori Kountz, 503-947-7613.
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